DoIT Registered Student Organization (RSO) Support

Organizational Email Account
Email Expansion Lists of RSO Members
Website Space for RSOs
Computer Training Classes Designed Specifically for Your RSO
WiscCal Plus Calendaring System for RSOs
MSC/SOO Info Computer Lab (aka, Red Gym Infolab)
Other University RSO Electronic Support--

The Division of Information Technology (DoIT) provides the following computer support to all Registered Student Organizations. Each of these services is described in detail below.
1) Organizational email accounts
2) Email expansion lists, which allow email messages to be distributed en masse to a list of RSO members
3) Website space for RSOs
4) Software training classes designed specifically for student organizations
5) Access to the WiscCal Plus calendaring system

SSFC (Student Segregated Finance Committee)-funded RSOs also receive additional technical support of hardware and software. These groups may request technical support by contacting DoIT's RSO Coordinator at support@studentorg.wisc.edu or 608/265-6537.

Organizational Email Account

Registered Student Organizations (RSOs) can receive an organizational Email address through the Division of Information Technology (DoIT). Email that is sent to the organizational address can be forwarded to up to three student contacts that the RSO designates. Using forwards, designated email contacts for the RSO can respond to the Email, but return messages will be sent under the name/address of that student, not the RSO's address. Organizational email accounts are listed as orgname@studentorg.wisc.edu.

The advantage of an organization RSO address is that you can choose an address that reflects your organization and will be easier for members or prospective members to remember. If the primary contact person is using the Email software provided by DoIT, it is possible to "filter" messages so that messages sent to the organization address can be stored and retrieved separately from messages sent to the personal address of the primary contact person. For help with filtering, more information on Email accounts for student organizations, or to set up an account, contact the DoIT RSO computer support person at support@studentorg.wisc.edu or visit the web page at: doit.wisc.edu/students/org.asp.

To qualify for a student organization Email account, your organization must be registered with the SOO. Then provide DoIT the following information on the Email Application Form

* Registered Student Organization name
*Up to three email addresses to receive forwarded organizational
    email
* Name of the owner of the account and their relationship to the RSO
* The name you would like to call the account (shorthand way to
    identify your group followed by @studentorg.wisc.edu)

Email Expansion Lists of RSO Members

RSO email distribution or "expansion" lists are offered to RSOs through DoIT. This list service allows you to choose one Email address that reflects the name of your RSO. All messages sent to this address are distributed to RSO members who appear on a list that is created and maintained by the RSO's primary contact person.

RSOs can set up Email expansion lists to facilitate group communication and information sharing among group members. Private expansion lists are usually reserved for an Email list of more than 50 persons and public expansion lists are more appropriate for groups of less than 50. RSOs setting up expansion lists are subject to University policies governing their operation. Expansion lists must have a student owner who is responsible for maintaining the list and a faculty/staff contact person. Ownership of an expansion list may involve considerable time in the case of a large list and much less time for a smaller list. To set up a list or for more information, contact the DoIT RSO computer support person at wisclist@doit.wisc.edu or visit the web page at: doit.wisc.edu/lists/wisclist/index.asp.

Website Space for RSOs

DoIT offers web hosting to Registered Student Organizations free of charge. To obtain organizational website space, a student organization must first have completed the organization registration requirements with the Student Organization Office (SOO).

RSOs NOT having a DoIT RSO website in 06-07: Once the primary student contact has received notice from SOO that their registration application has been approved, s/he may go to the RSO web hosting website at webhosting.doit.wisc.edu/rso/ to request website space. The primary student contact for your group must make the request. The primary student contact person for each RSO will then be provided access to the ID/password used to publish. Then s/he will then decide who has access to publish to the website within their organization, such as a webmaster.

RSOs already having a DoIT RSO website in 06-07: If your RSO already had a DoIT RSO website last year (ex: MYSITE.rso.wisc.edu) but last year’s primary student contact did not pass on the ID/password for the existing site, the new primary student contact person can email: rso-webadmin@www.wisc.edu and they will be provided the ID/password used to publish.

More Info: Go to the RSO web hosting website (webhosting.doit.wisc.edu/rso/)for complete technical documentation and to view all the features available to your RSO website, such as password-protected information for members or officers only, email forms, web statistics, and more. Email rso-webadmin@www.wisc.edu with any further questions.

Computer Training Classes Designed Specifically for Your RSO

DoIT’s Software Training for Students can work with you to develop customized software training just for your RSO. There is no charge for this service as long as registered UW-Madison students are the primary learners and there are at least 8 student participants.

STS can:

· Tailor training content to address your RSO’s needs
· Help you find training space if you have none available
· Create a course as short as 30 minutes or as long as multiple sessions
· Offer training in Excel, Access, Dreamweaver, PowerPoint and many other applications

While STS offers many standard computer classes, we also have staff qualified to teach other topics. For information on setting up a special request class for 8 or more students, fill out the web request form, Software Training for Students. If your RSO needs instruction on a subject not listed among our classes, please contact us at sts@doit.wisc.edu.

WiscCal Plus Calendaring System for RSOs

RSOs can use WiscCal Plus to set up membership and other meetings, let the campus know your events schedule, check member calendars, and even reserve a room and equipment for a meeting. WiscCal is the free campus wide calendar program that can access the schedules of all UW-Madison students, faculty and staff. For more information go to http://www.doit.wisc.edu/calendaring/wisccal/plus/index.asp.

MSC/SOO Info Computer Lab (formerly Red Gym Infolab)

For your convenience, a DoIT computer lab, co-administered by the Student Organization Office and the Multicultural Student Center (MSC) is open to all students, faculty and staff. It is located between SOO and MSC on the second floor of the Red Gym. The lab provides ready access to computers to track your notes, register your student organization, develop publicity fliers and more. It is equipped though DoIT with 24 computers, CD/DVD, Zip drives, two printers and one scanner. There is also a Mac G5 computer available for video editing. Consult the lab staff on duty to assist you. The Mac G5 has Final Cut Pro, DVD Studio Pro, Motion, Soundtrack Pro, and the Mac Adobe Creative Suite 2 software available.

Other University RSO Electronic Support--

Promoting RSO Events Electronically on Today @ UW

Let the Student Organization Office (SOO) assist you in advertising your events! It’s easy to do and by advertising your programs on our website, your events will automatically be included in the Today @ UW calendar, they may be automatically included in the Student Link email that is sent out by University Communications and will also be sent out to other student groups and email subscribers. To enter your events and to see what else is going on—go to soo.studentorg.wisc.edu, and on click "Student Org Events"